About Procurement Services

Procurement Services’ mission is to provide world class support to our customers through excellent communication, responsive customer service, providing innovative solutions, dedication to cost savings, and a commitment to continuous improvement.

Supplier Requirements

Van Andel Institute Procurement Services supports Van Andel Institute for Research, Van Andel Institute for Education, Van Andel Institute Graduate School and all operational Institute departments. The goal for the Procurement Services department is to find the supplier that provides the best quality, service and support at the lowest cost.

Tax Exempt

Van Andel Institute is tax exempt. The Van Andel Institute for Research tax exempt number is 52-2000823, the Van Andel Institute for Education tax exempt number is 52-2000824, and the tax exempt number for Van Andel Institute Graduate School is 20-3340886.

Program Statement

The Procurement Services Department is committed to providing equal opportunity to all businesses regardless of size, race, color, religion, sex or national origin. In an effort to cultivate a more diverse vendor base the Procurement Services Department seeks to work with small businesses, disadvantaged businesses, veteran owned, disabled veteran owned, and woman-owned businesses to allow them opportunities to develop business relationships with the Van Andel Institute.

View the supplier diversity information form.

Please contact Procurement Services by emailing procurement@vai.org.

Buyer will provide information regarding public bids and all attachments.

  • Bid Number
  • Due Date
  • Bid Description
  • VAI Procurement Contact
  • Attachments-Instructions

Contact

Angie Lawrence, Van Andel Institute Accounts Payable
angie.lawrence@vai.org
Phone: 616.234.5334
Fax: 616.234.5335

Payment Terms

Net 30 days after delivery. If capital equipment that requires vendor installation payment is net 30 days after delivery, installation, (training), and acceptance.

Payment

Van Andel Institute pays vendors via American Express. If your company does not accept American Express contact Angie Lawrence in Accounts Payable to obtain information regarding establishing an American Express account.

New Vendors

New vendors are required to fill out and return the new supplier financial information form, vendor confidentiality form, and supplier diversity information form.

Pack Slip Requirements

  • Pack slip should be placed on the outside of the box
  • Reference a valid Van Andel Institute PO number and “Attention To”
  • Order number
  • Tracking number
  • Itemized information including quantities shipped, quantities back ordered, part number, description, unit price

Invoice Requirements

  • Reference a valid Van Andel Institute PO number and “Attention To”
  • Order number
  • Remit to address
  • Itemized information including quantities, part number, description and unit price
  • Any add on costs (if any) and discounts
  • Freight and handling charges

Contact Procurement Services

For questions and information pertaining to Van Andel Institute’s Procurement Services Department please, email procurement@vai.org.